Know Your Needs – Research the greatest tools to achieve your ambitions. Do you require a laptop because you travel, a smart phone or tablet to prevent carrying a laptop or a desktop since you want a huge screen for design? Fully grasp which tools are going to be most useful for you.
Know the applications – When you personal or obtain technologies invest the time to find out the applications offered (specifically brief cuts for programs and quick reference guides) – leverage the functionality of every application.
Use DropBox – I appreciate this application for sharing files in the cloud that you and your team can access from anyplace with any tools!
Invest in maintenance – Allocate time month-to-month maintaining technologies. Schedule time to ‘defrag’ your laptop install new computer software, delete unused applications, eliminate substantial files, and back-up data. Scheduling time every month will make certain your technologies runs at an optimum level consistently.
Outsource upkeep – if all this technology upkeep isn’t your factor… get aid – delegate. Obtain a regional organization or college student that can assist you with this activity every single month.
Back up weekly! Why it we wait until something is goes wrong that we point about backing up our computers and technology? Schedule weekly back-ups to make certain you normally have the newest information and facts accessible. This became even much more important to me when I had a laptop stolen, it confident does make you wish you had backed up a lot more normally!
Check e mail four occasions per day – seriously some clientele are addicted to their e-mail and that is not productive! Unless you are a brain surgeon or deliver babies… or possibly remedy cancer – you do not want to be checking e-mail every single handful of minutes. Allocate time throughout the day to verify it (and delete it) but never be on e mail all day!
Use Out of workplace messages – every email program has the capability to share with men and women that advising them you are away. If you leave for extended meetings, go on vacation or just want to focus on a project for a few hours… use out of office to handle other people’s expectations.
Update voicemail weekly – let callers to know exactly where you are going to be and how they can finest attain you. Share alternative connection approaches i.e. cell phones, email or your assistant’s quantity (if you are fortunate enough to have an assistant!)
Use the on/off buttons on anything – conserve electrical energy and get into the habit of turning off items not in use. This can also be a excellent tip if you function from home and get tempted to check your laptop at all hours… turn it off!
Skype meetings – this useful video tool enables you to have conversation with many people and if you use video your meeting… partners won’t be multi-tasking! www.smarttechnologyweb.com/ avoids the need to have to travel to and from meetings and you can do it from the comfort from your workplace or house.
Take into consideration alternative meetings strategies – one is Skype, a different is tele-coffees (you make a coffee and I make a coffee and we chat on the telephone) – requires no additional than 15 minutes! I do tele-cocktails on Fridays – really like those!
Limit time to 15 minutes! Stop wasting time clicking on one link following an additional – concentrate, set your target for the data you have to have to discover and go find it. It is incredible how time disappears when we begin to ‘play’ on line!
Technology is a tool designed to support you do your job, enhance productivity and enhance communications… it is not supposed to kill your productivity. Applying these strategies will guarantee when you use the appropriate tools, set your time limits and know your systems you will undoubtedly boost your productivity! Now about that new app for my iPad…